collect and analyze data using visual graphs, charts, tables, and more.
sort information quickly and easily using improved data filters.
monitor student progress and keep a close eye on individual achievements.
view collected data in an understandable way.
This is NOT a basic Excel class. The expectation is that participants have some experience with the program.
Professional Development Standards for This Training
ISTE NETS 2008 for Teachers 1. Facilitate and Inspire Student Learning and Creativity Teachers use their knowledge of subject matter, teaching and learning, and technology to facilitate experiences that advance student learning, creativity, and innovation in both face-to-face and virtual environments. Teachers:
a. promote, support, and model creative and innovative thinking and inventiveness. b. engage students in exploring real-world issues and solving authentic problems using digital tools and resources.
3. Model Digital-Age Work and Learning Teachers exhibit knowledge, skills, and work processes representative of an innovative professional in a global and digital society. Teachers:
a. demonstrate fluency in technology systems and the transfer of current knowledge to new technologies and situations.
Importing Data and Editing In Excel
Text To Columns- If you have a list of data that needs to be separated this is a wonderful feature to use. For example if you have a list of student names that appear in the same cell and would like to divide the list easily you can use the Text To Columns feature located in the DataRibbon.
1. If you have text all in one column that you would like in two different columns, such as, first name and last name in one single column.
2. Click on the Data tab in the Ribbon.
3. Under the heading of Tools, click on Text to Columns.
4. Make sure Delimited is selected, click Next.
5. Select the way that the data is separated, such as, tab, space, comma, etc. Click Next.
6. Select Column data format: general, text, date for each column. Click Finish. Additional Directions for Using Text To Columns: http://www.excel-easy.com/examples/text-to-columns.html How to Keep Headings when Scrolling - If you are creating a long list and would like your heading to remain visible throughout the document when viewing:
1. Click in cell A2 to freeze horizontal heading, and click cell B1 to freeze the vertical heading.
2. Go to Window>Freeze Pane. (You should see a line appear under your heading.)
To keep both vertical/horizontal headings, put cursor in B2 and then click Window>Freeze Pane.
(Additional rows and/or columns can be kept as headings by selecting the row and/or column below the desired heading or to the right of the desired heading.)
If you would like to print the heading on each page:
1. Click the Layout Tab.
2. Click Repeat Titles Icon, and then highlight your heading that you would like repeated.
=
= How to Add and Combine Formula to add prefix/suffix or both to a cell range How to add/insert prefix or suffix to a range of cells in Excel
Conditional Formatting - This feature allows you to quickly see differences in a set of data by color coding the data for you. You set the conditions and color/style that you want and it does the rest. Quick Start Guide to Conditional Formatting
Tips for Entering Formulas 1. Formulas are just equations. Instead of adding or subtracting numbers you are adding and subtracting the contents of a cell.
2. Excel includes a number of predefined functions to use as well. You can combine the predefined functions into your own formula.
3. When you type in formulas, the order of operations must be correct. The correct order is: parentheses, exponents, multiplication, division, addition, then subtraction.
4. Remember if you use formulas with equations in the numerator and denominator, you need to use parenthesis () to force the spreadsheet to calculate them properly.
5. Make sure when copying a formula that you are copying the formula and not the results.
Inserting a Chart 1. Select columns that you want to graph (make sure that you include the titles).
2. On a PC, click F11 and your chart will appear. 3. On a Mac, click the Chart icon on the Ribbon. (Or ClickInsert > Chart... The "Chart Wizard" window appears.) 4. Select the type of graph (chart) that you would like to create (bar, pie, linear, etc.). 5. If using the Chart Wizard: a. Then select Next>> three times. b. Type in the Title and a Subtitle, if desired. c. Then select Finish. 6. You can change the titles, colors and preferences by double clicking on the graph on the items you would like to change.
7. You can insert the chart on a different sheet by going to Chart on the top menu and selecting move chart.
Absolute and Relative Cell Referencing 1. Enter 10 in A1 and 20 in A2. 2. Click in cell B2 and type =A1+A2, then Enter. You should get 30. (10+20=30) 3. Now click in cell B2, Cntl Click, Copy. 4. Click in cell B3, Cntl Click, Paste. I got 20?? 5. Odd 10+20 is not 20. This is because the default for cell referencing in Excel is Relative. Which means that when we thought we were copying the formula into Cell B3 we actually copied the movements of up one and left one which is where A1 and A2 are relatively located from B2. 6. Absolute cell referencing will cause this to work properly. To reference a cell using absolute cell referencing you need to use a dollar sign ($). To actually copy the formula not the spaces moved you need to put the formula in as =$A$1+$A$2. 7. You can mix relative and absolute cell referencing. Guide when using absolute cell referencing in which you do not want the column or row to advance. Simply place the dollar sign before the column, row, or both to keep the data source stationary.
[[image:/file/view/Screenshot%202015-06-23%2008.04.54.png/554432294/394x238/Screenshot%202015-06-23%2008.04.54.png width="394" height="238"]] See how this works
Sparklines - If you would like a progress line beside your data for different rows, you might want to check out Sparklines. They are like little mini charts for your data. You can find Sparklines under the Charts Tab. Select the cell where you would like the Sparkline to appear. You select which type of Sparkline will best fit your data: line graph, column graph or win/loss graph. Select the data you would like to appear in the Sparkline.
*Use same data from Conditional Formatting for an Example.
Mail merge allows teachers to make one letter and insert place holders that pull information from a spreadsheet and make a copy of that letter for every row that is in the spreadsheet. This can also be done with labels as well.
Elementary Excel
Excel 2016 Cheat SheetMiddle and High Clear Targets:
I can use Excel to
This is NOT a basic Excel class. The expectation is that participants have some experience with the program.
Professional Development Standards for This Training
ISTE NETS 2008 for Teachers
1. Facilitate and Inspire Student Learning and Creativity
Teachers use their knowledge of subject matter, teaching and learning, and technology to facilitate experiences that advance student learning, creativity, and innovation in both face-to-face and virtual environments. Teachers:
a. promote, support, and model creative and innovative thinking and inventiveness.
b. engage students in exploring real-world issues and solving authentic problems using digital tools and resources.
3. Model Digital-Age Work and Learning
Teachers exhibit knowledge, skills, and work processes representative of an innovative professional in a global and digital society. Teachers:
a. demonstrate fluency in technology systems and the transfer of current knowledge to new technologies and situations.
Importing Data and Editing In Excel
Text To Columns- If you have a list of data that needs to be separated this is a wonderful feature to use. For example if you have a list of student names that appear in the same cell and would like to divide the list easily you can use the Text To Columns feature located in the Data Ribbon.
Basic Template for Sub-Folder -
Separating Text into Columns
1. If you have text all in one column that you would like in two different columns, such as, first name and last name in one single column.2. Click on the Data tab in the Ribbon.
3. Under the heading of Tools, click on Text to Columns.
4. Make sure Delimited is selected, click Next.
5. Select the way that the data is separated, such as, tab, space, comma, etc. Click Next.
6. Select Column data format: general, text, date for each column. Click Finish.
Additional Directions for Using Text To Columns:
http://www.excel-easy.com/examples/text-to-columns.html
How to Keep Headings when Scrolling - If you are creating a long list and would like your heading to remain visible throughout the document when viewing:
1. Click in cell A2 to freeze horizontal heading, and click cell B1 to freeze the vertical heading.
2. Go to Window>Freeze Pane. (You should see a line appear under your heading.)
To keep both vertical/horizontal headings, put cursor in B2 and then click Window>Freeze Pane.
(Additional rows and/or columns can be kept as headings by selecting the row and/or column below the desired heading or to the right of the desired heading.)
If you would like to print the heading on each page:
1. Click the Layout Tab.
2. Click Repeat Titles Icon, and then highlight your heading that you would like repeated.
=
=
How to Add and Combine
Formula to add prefix/suffix or both to a cell range
How to add/insert prefix or suffix to a range of cells in Excel
Organizing Student Data
Using this example we will:
Conditional Formatting - This feature allows you to quickly see differences in a set of data by color coding the data for you. You set the conditions and color/style that you want and it does the rest. Quick Start Guide to Conditional Formatting
Tips for Entering Formulas
1. Formulas are just equations. Instead of adding or subtracting numbers you are adding and subtracting the contents of a cell.
2. Excel includes a number of predefined functions to use as well. You can combine the predefined functions into your own formula.
3. When you type in formulas, the order of operations must be correct. The correct order is: parentheses, exponents, multiplication, division, addition, then subtraction.
4. Remember if you use formulas with equations in the numerator and denominator, you need to use parenthesis () to force the spreadsheet to calculate them properly.
5. Make sure when copying a formula that you are copying the formula and not the results.
Inserting a Chart
1. Select columns that you want to graph (make sure that you include the titles).
2. On a PC, click F11 and your chart will appear.
3. On a Mac, click the Chart icon on the Ribbon. (Or Click Insert > Chart... The "Chart Wizard" window appears.)
4. Select the type of graph (chart) that you would like to create (bar, pie, linear, etc.).
5. If using the Chart Wizard:
a. Then select Next>> three times.
b. Type in the Title and a Subtitle, if desired.
c. Then select Finish.
6. You can change the titles, colors and preferences by double clicking on the graph on the items you would like to change.
7. You can insert the chart on a different sheet by going to Chart on the top menu and selecting move chart.
How to Make a Pictograph
Absolute and Relative Cell Referencing
1. Enter 10 in A1 and 20 in A2.
2. Click in cell B2 and type =A1+A2, then Enter. You should get 30. (10+20=30)
3. Now click in cell B2, Cntl Click, Copy.
4. Click in cell B3, Cntl Click, Paste. I got 20??
5. Odd 10+20 is not 20. This is because the default for cell referencing in Excel is Relative. Which means that when we thought we were copying the formula into Cell B3 we actually copied the movements of up one and left one which is where A1 and A2 are relatively located from B2.
6. Absolute cell referencing will cause this to work properly. To reference a cell using absolute cell referencing you need to use a dollar sign ($). To actually copy the formula not the spaces moved you need to put the formula in as =$A$1+$A$2.
7. You can mix relative and absolute cell referencing.
Guide when using absolute cell referencing in which you do not want the column or row to advance. Simply place the dollar sign before the column, row, or both to keep the data source stationary.
[[image:/file/view/Screenshot%202015-06-23%2008.04.54.png/554432294/394x238/Screenshot%202015-06-23%2008.04.54.png width="394" height="238"]]
See how this works
How to use Relative and Absolute Cell Reference
Example of Absolute and Relative Cell Referencing
Manipulating Data in Workbooks
How to Create a Drop Down Menu - If you would like to create drop down menus in an excel document, use this document for help.
Sparklines - If you would like a progress line beside your data for different rows, you might want to check out Sparklines. They are like little mini charts for your data. You can find Sparklines under the Charts Tab. Select the cell where you would like the Sparkline to appear. You select which type of Sparkline will best fit your data: line graph, column graph or win/loss graph. Select the data you would like to appear in the Sparkline.
*Use same data from Conditional Formatting for an Example.
How make a Sparkline mini-chart in a cell.
Formulas commonly used prefixes and suffixes
=A5&"."&B5&G5&"@students.cmcss.net"
="CMC."&F5
Removing digits from student Powerschool Number
=RIGHT(F5,LEN(F5)-3)
Exporting Data To Word
How to Do Mail Merge with Excel and Word
Mail merge allows teachers to make one letter and insert place holders that pull information from a spreadsheet and make a copy of that letter for every row that is in the spreadsheet. This can also be done with labels as well.
Directions for Using Excel to Make a Mail Merge
Mail Merge Directions
How to create a link to Students' Portfolios on the School Server:
Linking Across Workbooks/Sheets - If you would like to link one worksheet to another or a part of a worksheet to another, here are the instructions.
Tutorials
Excel 2010 PC version tutorial: http://office.microsoft.com/en-us/excel-help/getting-started-with-excel-2010-HA010370218.aspx
Excel 2011 Mac version tutorial: http://www.microsoft.com/mac/excel/getting-started-with-excel
Other Tutorial: http://www.internet4classrooms.com/on-line_excel.htm
Stay Up to Date with Excel: http://excelitch.com/
Overview of Blended Learning - Khan Academy video tutorials featuring content from the Christensen Institute
Common Sense Media
SOS Strategies - For a great list of classroom strategies shared by Discovery Education, visit http://tinyurl.com/SOS-strategies.